paper post: invitation insert wording


Inserts are all of those other cards in your set that aren’t the actual invitation- you may have all of these or none of these (a reply card is almost always included).

Reply card

Here’s the information you need: the guest(s) names, if they’re coming or not coming, and, if you have a meal choice, what they’d like to eat.

M ____________

( ) accepts with pleasure

( ) declines with regret

__ steak  __ chicken __ fish

Now jazz it up and make it yours! Stick with the formal “accepts with pleasure” and “declines with regret” and add a “Leave a note for the happy couple” section- you’ll cherish those sweet notes. Or ditch the accepts/declines and go for wording that fits your wedding: “Can’t wait to join C+L on this great adventure!” for accepts and “We’ll be there in spirit!” for declines. Just like with the invitation wording, take this as another unexpected opportunity to show your wedding style.

Accommodations card

Goal here: to inform guests about accommodations options and if you have a room block reserved. We like to include the phone number and addresses of the hotel choices, and be sure to let guests know what event code or name to mention if you do have a room block, and if there’s a date that the block closes.

Room blocks have been reserved at the following hotels for your convenience:

The Westin Annapolis – 100 Westgate Circle – 410.555.1234
The Sheraton Annapolis – 2000 East Parkway – 410.555.8878

Pleas reference the Ryon-Smith wedding when you book. To ensure the block rate, please reserve your room(s) by April 29.

Directions card

This can double up with the accommodations card if room allows, or it can be paired with a cute map. You can do directions from major points: “from the north,” “from the east,” or do directions from the major destinations: from the hotel to the ceremony to the reception.

Reception card

A separate card inviting guests to the reception is usually included when the ceremony and reception are held at two different locations (for example, ceremony at a church and reception at a hotel). The basic info: what, where, and the dress (if you’re specifying a dress code, it should skip the main invitation card and go here).

Dinner and dancing immediately following

Newton White Mansion
908 Krisfield Drive
Annapolis, Maryland

Black Tie

Website card

Including your wedding website is a must- that’s where all that information that just won’t fit anywhere else is going to go! We do smaller cards just for these, or if there’s room, we include them on the directions or accommodations card. If your wedding website is password protected, be sure to include that as well.

Our biggest tip? Just like your details– make it yours. Let your wording shine for you- anywhere you can (or want to!), let your guests see the two of you. Super laidback? Classic and formal? Funny? Show it.

background image: cristina elisa photography

  • Oh wow, this is so helpful! Thank goodness our own vendor knew what she was doing, because I knew so little at the time!
    xx Lexi

  • For our invitations, we went with the more traditional wording for everything except the response cards! We ended up doing something special for our destination wedding at the beach, and we got more compliments on that than anything else! I was happy that we did it :)

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